Time Management: How To Work 10 Hours Less Each Week

Written by Wassim Karkabi Leading Business & Executive Coach, and Master Licensee of ActionCOACH in the Middle East

John D Rockefeller, a man who commanded incredible amounts of money, once said:  “Those who have leisure time to spend pursuing their passions and dreams experience the real wealth in life.”

Knowing how to spend time is a more valuable skill than knowing how to make, manage, invest and spend money. It’s wise for entrepreneurs, who want to be truly successful, to master the use of their precious and irreplaceable time. What I have found most interesting is those who know how to manage, budget and save time – rather than letting it manage them – will always find it easier to make money.

Learning how to lop 10 hours off a typical work week without sacrificing any income may take practice, but it’s easier and faster to accomplish than most people think with these three steps.

Step One: Fire Extraneous Customers

The first rule of any time management system is to utilise the time we are allotted most wisely. As the saying goes: Time is money.  The thief to be most wary of is the one who steals our time.

So the rather controversial first step is to eliminate wasted time on customers who tie up sales representatives with inconsequential sales, steal your valuable time with constant complaining and waste your accountant’s time chasing them for payment.  You need to either get rid of them or transform them into customers who proactively feed the bottom line. While this approach may sound radical, it makes practical sense to only focus on customers who respond with profitable transactions.

Firing customers may involve deleting dead-end leads from the client database. Or it may mean sending customers or clients to a business that more appropriately matches their price demands. Or you could adjust the magnets that are attracting those unwanted customers in the first place.

Step Two: Double the Conversion Rates of Transactions

Money is a fabulous timesaver and those who know how to make money more efficiently can leverage it to carve out more time for themselves. The key to increasing profits is to convert unprofitable interactions into profitable ones. This is a foolproof formula for saving more hours each day without compromising productivity or earnings.

It doesn’t have to take slow years to make the money needed to free up an extra 10 hours a week. Bear in mind that the road may be long, but those with a faster stride arrive at the desired destination much quicker. Most people crawl toward retirement. Innovative entrepreneurs sprint there in record time.

If you invest in a mutual fund or pension plan and it may take decades to get enough of a nest egg to make it possible to semi-retire and take 10 hours off each week to play golf or spend time with family. However, increasing profits in a business can be done in a matter of days or weeks.

To prepare for your profit-boosting initiative, gather accounting data and metrics to get a clear picture of where your profits come from, how many contacts are made with customers each month and how many customers make actual purchases. An easy way to harvest such information is by using software connected to point-of-sale terminals or cash registers.

Next, launch a marketing and advertising push to generate new customer leads, to encourage existing customers to buy more and to promote the most profitable products or services.

Rather than chasing market share, chase “wallet share” or more profitable customer-based transactions. No matter what a business sells, it’s ultimately the customers and how many times they spend money that generates the profits. Invest in attracting and retaining good customers and the rest will take care of itself automatically.

Once an expanding customer base is established, use incentives such as superior customer service, in-house financing, preferential customer perks to inspire clients to double the number of their monthly transactions.

Here’s an example based on a goal of wanting to work 10 hours less without sacrificing productivity or profits. For the purpose of our example, we will assume that the business is open 40 hours per week or approximately 160 hours per month.

To gain 10 hours off each week without losing money, it is necessary to reap 40 hour’s worth of extra profits per month.  One week is 25 percent of a 4-week month. So to gain 10 hours per week it is necessary to increase conversion rates – in other words sales and profits – by 25 percent.

Do it by attracting more customers, by making an extra quarter of profit margin on each rand or by lowering overheads by 25 percent.  Get rid of customers who are wasting 25 percent of employee time.  Cut out discount coupons and unnecessary giveaways and institute in-house financing to capture extra sales and interest rate revenues. There are numerous ways to gain that extra 25 percent and to free up an extra 10 hours per week.

Step Three: Run Your Businesses on Auto-Pilot

Now the business owner has enviable options. One possibility is to close down the business for 10 hours each week, take time off and settle for making the same amount of money per month that was generated before boosting profits by 25 percent.

Another alternative is to leverage that newfound success for progressive changes and forward momentum. You can maintain the same hours of operation, capture the extra 25 percent in profits and then wisely reinvest those profits in greater timesaving initiatives.

By working smarter – not harder – through organized systems, cutting edge technology, innovative advertising and dynamic employee training, you can prepare to put the business into the hands of capable others – which is the next step toward personal freedom. If somebody else is running the store – without any loss of productivity – it is possible for you to literally play golf all day without loss of income.

ActionCOACH has about 1000 offices across 51 countries including 3 in the Middle East. www. actioncoachmiddleeast.com

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